Understanding the Use and Evolution of the Modern HRIS

As technology has evolved, more and more business processes are being automated. An area that has been significantly impacted by these changes is HR. For many companies, HR work is time-consuming administration that takes up resources.

By using HRIS, you can make these processes much more efficient and improve your business as a whole. So what exactly is HRIS, and how can it benefit your business?

What is HRIS?

HRIS stands for the Human Resource Information System. You may also find these listed as Human Resource Management Systems, and some companies will say that the ‘S’ stands for software. These providers will help you automate various processes to do with HR.

The external companies will handle all people-related data. This will include aspects such as employee records, payroll, onboarding documents, and much more. The HRIS software can be tailored to your preferences, so you can automate the processes you want and keep handling some manually if you choose to.

How HRIS Has Evolved

HRIS systems were first developed in the 60s to deal with the results of new policies, including the Equal Employment Opportunities and Occupational Safety and Health Administration acts. Businesses had to record their statistics and provide evidence for their compliance with these laws. This made it necessary to start implementing computerized systems.

Much of the work was still done manually, but the information could be analyzed more easily if it was inputted to a computer. However, nowadays, this whole process can be automated. Employees can submit their onboarding documents online, and the software will then keep track of their information.

We are now at a stage where few businesses require an HR department for administration purposes. Employee records and performance evaluations can all be kept track of through the HRIS, which is intuitive enough to then provide charts or statistics as needed. The HRIS systems have developed from a simple assistant to being able to take care of the entire HR process.

What HRIS Can Do for Your Business

Business Output

Using HRIS system software can help to increase your business output in a few different ways. Primarily, it will free up employees and resources from doing administration and allow them to focus on more essential tasks.

Another significant factor is that using automated HR processes allows you to offer more remote work. Studies have shown that allowing your employees to spend more time working outside of the office can encourage them to be more productive. As well as this, they can use the hours they would spend on their commute to complete additional tasks.

Employee Satisfaction

Your employees are the working cogs of your company. A crucial part of any business is attracting and maintaining your top talent. The easiest way to do this is to keep employee satisfaction rates high.

You want your employees to feel that they are valued within the company. Offering more time where they can work remotely offers an increase in their work-life balance. This can help to decrease stress and will have a positive impact on the quality of their work.

One of the HR processes that is very easy to switch to an automated system is employee timesheets. These can all be kept and logged using an online interface. This will let your employees clock in and out when they work from home, so you can still keep track of their hours.

A huge area that can be impacted by the use of HRIS is payroll. By automating this process, you will reduce the risks of mistakes being made. Keeping on top of this task is essential for retaining your employees and keeping them loyal to the business. Go directly to HR Payroll Systems to learn more.

Reduced Costs

Switching to an HRIS system will have initial upfront costs. You’ll need to pay the provider to use their software, and you’ll also need to purchase cloud space to store all of the information. However, these charges are minimal compared to the amount you will save.

There are several areas where using an automated HR process will save you money. Primarily, it’s the reallocation of resources where you will see the most difference. Included in this are what may seem like minimal expenses, such as the ink and paper required to store hard copies of all the HR information. Using this type of software is also a lot more cost-efficient than having a specific HR team for your company.

Another way that you’ll save some extra is by having more of your team work remotely. This is the primary benefit of doing remote HR. If fewer of your employees are required to come into an actual building, then you can save a lot by having less office space that is only needed for meetings. Another saving from offering remote work is reduced expense claims if you offer travel compensation to your staff.

Conclusion

There is really no reason not to start using an HRIS system for at least some of your HR processes. These systems have significantly improved to offer personalized software and allow you to select the processes you want.

There are many benefits to your business of automating your HR system, such as offering remote work and reducing costs. It’s worth considering switching over.